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Information Resources Management Association
Advancing the Concepts & Practices of Information Resources Management in Modern Organizations

Document Description and Coding as Key Elements in Knowledge, Records, and Information Management

Document Description and Coding as Key Elements in Knowledge, Records, and Information Management
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Author(s): Olugbade Oladokun (University of Botswana, Botswana) and Saul F. C. Zulu (University of Botswana, Botswana)
Copyright: 2020
Pages: 19
Source title: Information Diffusion Management and Knowledge Sharing: Breakthroughs in Research and Practice
Source Author(s)/Editor(s): Information Resources Management Association (USA)
DOI: 10.4018/978-1-7998-0417-8.ch009

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Abstract

Document description and coding are key operations to information storage and retrieval systems. Description makes it possible for users to obtain information about the documents while coding provides unique numbers to described documents, and enables users to locate, retrieve and store documents manually or electronically. Consequent upon the mass production of information and attendant information explosion, modern libraries and other information dissemination institutions, attached to various institutions, were established. A need therefore arose to put in place systems of achieving bibliographic control over the information produced and collected to facilitate its identification and location wherever it may be found. Among the major systems or tools that information professionals developed to achieve bibliographic control and organization of information include: cataloguing, classification, indexing and abstracting. Using largely documentary sources, the chapter makes a case on the critical role of document description and coding systems in information and knowledge management.

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