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Advancing the Concepts & Practices of Information Resources Management in Modern Organizations

Designing a Metadata Model for Unstructured Document Management in Organizations

Designing a Metadata Model for Unstructured Document Management in Organizations
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Author(s): Federica Paganelli (University of Florence, Italy), Omar Abou Khaled (University of Applied Sciences of Fribourg, Switzerland), Maria Chiara Pettenati (University of Florence, Italy), Franco Pirri (University of Florence, Italy) and Dino Giuli (University of Florence, Italy)
Copyright: 2004
Pages: 5
Source title: Innovations Through Information Technology
Source Editor(s): Mehdi Khosrow-Pour, D.B.A. (Information Resources Management Association, USA)
DOI: 10.4018/978-1-59140-261-9.ch147
ISBN13: 9781616921255
EISBN13: 9781466665347

Abstract

At present Document Management represents a critical problem for organizations, where a growing amount of information is produced in unstructured format. Metadata sets for Document Management addressing organizational needs are lacking, as most research efforts for Metadata specifications are focused on digital libraries and web communities requirements, rather than organizational ones. In this paper we propose a Metadata Model for Unstructured Document Management, called DMSML (Document Management and Sharing Markup Language), which aims at modeling intrinsic properties of documents (e.g. title, author and keywords) as well as the relationships with the organizational context. Furthermore, while most metadata specifications don’t rely on a well-developed data modeling methodology, our proposal is based on a three-layered data modeling approach, distinguishing a conceptual, logical and physical layer. This approach encourages understanding and easy adoption of metadata specifications among end users. At present we are developing a DMSML framework prototype for validation purposes.

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